# Credit exhaustion policy Source: https://docs.cloud.vessl.ai/admin/billing/credit-exhaustion-policy How VESSL Cloud handles workspaces when your credits run out. VESSL Cloud uses a **credit-based billing system**. You need an active credit balance to keep your workspaces running. ### When credits reach zero * **All your running workspaces are paused immediately.** * Paused workspaces enter a **24-hour grace period**. * If you do not add credits within 24 hours, **your paused workspaces are automatically terminated**. * After termination, **all workspace data is permanently deleted and cannot be recovered**, including: * Container state * Temporary storage Data stored in **Cluster storage** or **Object storage** volumes is preserved separately from workspaces. However, from **2026-07-01**, storage access is restricted once your credits hit zero, and the data is retained for up to **30 days** before being deleted. Back up important data before your balance reaches zero. See [Storage pricing](/pricing/storage) for the underlying policy. Back up important data to external storage before your workspaces are terminated. Terminated data cannot be recovered. ### Notifications * You receive notifications **before** your credits are fully exhausted. * VESSL Cloud sends additional alerts while workspaces are paused during the 24-hour grace period. ### Credit top-up, validity, and refunds * Credits can be topped up with a **minimum purchase amount of \$20 USD**. * Credits are **valid for 5 years** from the date of purchase, unless applicable law requires otherwise. * **Credits are non-refundable**, except where refunds are required by applicable law. ### Preventing data loss To avoid unintended data loss: * **Back up important data to external storage** before credits are exhausted. * Ensure your organization maintains sufficient credits for uninterrupted usage. *** This policy is subject to the [**Terms & Conditions of VESSL**](/legal/msa). # Credits Source: https://docs.cloud.vessl.ai/admin/billing/credits Top up credits, review credit charge history, and refunds. Admins can top up credits and review charge history. To access credits management: 1. In the sidebar, select **Settings**. 2. Select **Billing** under **Organization**. 3. Scroll to the **Credit history** section. **Credit buffer policy**: VESSL Cloud provides a \$10 buffer that keeps workspaces running briefly after your balance reaches zero. Workspaces continue running until the buffer runs out. The buffer usage appears as a negative balance in the credit badge and is deducted from your next top-up. **Credit exhaustion and termination** If your credit balance is exhausted beyond the buffer, running workspaces may be **terminated** to prevent further charges. * **Notification**: You will receive email alerts **every hour** starting **24 hours before** forced termination. * **Data loss**: Termination permanently deletes the workspace and its temporary data. Cluster storage and Object storage volumes are preserved. * **Action**: Please top up credits in advance to avoid service interruption and data loss. For each entry, you can review usage breakdown, download invoices, and request refunds (with status tracking).
Credit usage detail view with per-entry breakdown, invoice download, and refund request options Example: Credit usage detail
Credit charge history list with top-up dates, amounts, and refund status tracking Example: Credit charge history
# Billing overview Source: https://docs.cloud.vessl.ai/admin/billing/overview Credit-based billing, at-a-glance balances, and spend rate visibility. VESSL Cloud bills in credits (1 credit = USD 1.00). Admins can view org-wide balances, spend rates, and manage credits. ## Usage dashboard The billing overview page provides a comprehensive view of your organization's credit usage and payment information.
Billing overview page showing credit balance, registered card, and credit usage trends graph Example: Billing overview
The dashboard includes: * **Credits panel**: Displays your current credit balance, spend rate (hourly), and an **Add Credits** button to top up your account * **Registered Card panel**: Shows your saved payment method (masked card number and expiration date) with an **Add Card** button to register a new payment method * **Credit Usage Trends graph**: Visualizes credit usage over time with options to view trends by **Day**, **Week**, or **Month**. The graph shows current spending, prior spend, and current spending rate ## What admins can see * Organization-level available credits and spend rate * Charge credits using the top-up flow * Manage payment methods (add/remove cards) * Track org/team usage trends and download CSV reports ## Payment method registration If you haven't registered a payment method or your credits are low, you'll see a banner prompting you to add a payment method or top up credits.
Payment method registration banner on workspace page Example: Payment method registration banner
## Access paths * **Header credits badge**: Hover to view remaining credits and spend rate, then click to open **Credit usage history** * **Billing page**: In the sidebar, select **Settings**, then select **Billing** under **Organization**
Credit badge in the top navigation bar showing remaining credits and spend rate on hover Example: Credit header
Spend rate includes currently running GPU resources. Paused workspaces contribute storage costs only. For detailed spend trends and team-level cost breakdown, see the [Organization dashboard](../dashboard/overview). # Payment methods Source: https://docs.cloud.vessl.ai/admin/billing/payment-methods Register cards for faster checkout and manage saved methods. Admins can register frequently used cards for quick checkout. Saved cards can be updated or removed anytime.
Payment method management page with saved card details and actions to update or remove Example: Credit payment method
# Usage reports Source: https://docs.cloud.vessl.ai/admin/billing/usage-reports View org/team credit usage and export CSV. Admins can review monthly credit usage across workloads and storage. * Workload Usage: team-level trends over time * Storage Usage: team-level storage usage trends * Usage Report: consolidated table with export to CSV
Workload and storage usage trends chart broken down by team over time Example: Usage trends
Consolidated usage report table with team and workload breakdown and CSV export option Example: Usage report
# Cluster overview Source: https://docs.cloud.vessl.ai/admin/cluster/overview Clusters in VESSL Cloud. Clusters are execution environments where VESSL Cloud schedules workspaces and allocates GPU/CPU resources. VESSL Cloud currently offers Managed clusters. To create and manage Cluster storage volumes, see [Create a volume](/admin/storage/create-volume#create-cluster-storage-volume). # Monitor organization usage Source: https://docs.cloud.vessl.ai/admin/dashboard/overview Monitor GPU usage, spend trends, and team performance across your organization. The Organization dashboard gives admins a comprehensive view of GPU utilization, spending, and workload health across the entire organization. To access the dashboard, select **Settings** in the sidebar, then select **Dashboard** under **Organization**.
Organization dashboard showing summary cards, spend trend, team breakdown, and workloads Example: Organization dashboard
## Summary cards Four cards at the top provide an at-a-glance overview of organization-wide resource usage. | Card | Description | | - | - | | **Running workloads** | Total number of running workloads across the organization | | **GPUs in use** | Total GPUs currently allocated to running workspaces | | **Organization GPU utilization** | GPU-weighted average utilization across all running workspaces, weighted by GPU count | | **Organization spend rate** | Total hourly cost across all running workspaces (\$/hr) | When idle workloads are detected, a banner appears showing the count of workloads with zero GPU activity for three or more hours. A workload is considered idle when its GPU utilization remains at **0%** for **three consecutive hours**. Idle workloads display an `Idle (3hr)` badge. ## Spend trend The spend trend chart breaks down cost by team, displaying the organization total and each team as a separate line. Chart lines: * **All teams**: Total spend across all teams * **Default**: The default-assigned team * **Others**: Usage from other resources such as storage
Spend trend chart with separate lines for all teams, the Default team, and other resources Example: Spend trend chart
### Date range options Click **Date range** to select a time period: * **Last 24 hours**: Hourly granularity * **Last 7 days**: Daily granularity * **Last 30 days**: Daily granularity You can also pick a custom date range by selecting start and end dates from the calendar UI. The chart automatically adjusts the time granularity based on the selected range (hourly for up to three days, daily for up to six months, monthly beyond that). ## Team breakdown The team breakdown table shows GPU usage and utilization by team. Click the expand arrow on any team row to drill down into individual users.
Team breakdown table expanded to reveal per-user GPU count and average utilization Example: Team breakdown with user-level drill-down
| Column | Description | | - | - | | **Team / User** | Team name (expandable) or user name (indented under team) | | **GPUs in use** | GPU count for the team or user | | **Avg Utilization** | One-day average GPU utilization weighted by GPU count. Workloads with 0% utilization for three or more consecutive hours are marked as Idle. | You can sort by **Avg Utilization** and search for specific teams or users using the search box. ## Workloads The workloads table lists all running workspaces with detailed metrics.
Organization workloads table with team, user, and idle filters plus GPU utilization, VRAM, and spend rate columns Example: Workloads table
### Filters * **All teams**: Filter by a specific team * **All users**: Filter by a specific user * **Show idle only**: Toggle to display only idle workloads (GPU utilization at 0% for three or more hours) ### Table columns | Column | Description | | - | - | | **Workload name** | Workspace name. Click to open the workspace detail page | | **Team** | Team the workload belongs to | | **User** | Owner of the workload | | **GPU** | GPU type and count (for example, "A100-40GB x 2") | | **GPU Utilization (1hr)** | One-hour average GPU utilization. Color-coded: green (**90%**+), orange (below **30%**), red (**0%** idle) | | **VRAM** | Current VRAM usage out of total (for example, "10/80 GB") | | **Runtime** | How long the workload has been running | | **Spend rate** | Hourly cost (\$/hr) | ## Edge cases | Scenario | Behavior | | - | - | | No running workloads | Summary cards show zero values; tables display empty states | | No idle workloads | Idle workloads banner is hidden | | Non-admin user | The **Organization** section, including **Dashboard**, is not visible under **Settings** | | CPU-only workload | GPU columns show `CPU only`; VRAM shows a dash | The Organization dashboard is read-only. To take action on a workload (for example, pause or edit), click the workload name to open its detail page. ## See also * [Organization overview](../organization/overview) * [Billing overview](../billing/overview) * [Home dashboard](../../member/dashboard/overview) # Organization overview Source: https://docs.cloud.vessl.ai/admin/organization/overview Top-level unit for policies, volumes, billing, and team management. Organizations are created at signup; the first user becomes Admin. To switch organizations, click your Organization name from the top navigation bar and select the Organization to manage. To open organization settings, select **Settings** in the sidebar and use the **Organization** menu. Admins manage members and teams, storage, and billing. You can belong to multiple teams and invite new members by email. ## Quick demo Use the demo below to see how to manage teams and members in the organization.